This challenging position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The Executive Assistant provides high-level administrative support and reports directly to the Managing Partner and serves as a liaison to the Executive Committee, Firm Partners, and senior management teams. The Executive Assistant must be a creative problem solver who can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple urgent priorities.
Handle sensitive matters with a high level of confidentiality and discretion. Research, prioritize, and follow up on incoming issues and concerns addressed to the Managing Partner. Determine appropriate course of action, referral, or response and provide recommendation to Managing Partner.
Facilitate smooth and responsive communications between the Managing Partner and Firm Partners, staff and external clients. Serves as a “gatekeeper” to save the Managing Partner’s time and as appropriate, solve issues directly or redirect calls, issues or matters to be handled by others.
Complete a broad variety of administrative tasks that facilitate the Managing Partner’s ability to effectively lead the organization, including: assisting with special projects; producing documents, reports and presentations; collecting and preparing information for meetings with staff, clients or other outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements and completing expense and mileage reports. Coordinate logistics for Partner and Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
Coordinate a complex schedule of calendars, meetings and events; manage the Managing Partner's contacts and clients and cordially assist them, in person or in email or on the phone.
Bachelor's degree required
5+ years of work experience, as an Executive Assistant or related role, supporting high level executives.
Skilled user of Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint) and other office productivity tools, with the aptitude to learn and implement new software and systems.
Strong time management skills; proven ability to meet deadlines; able to function well in a high-paced environment with changing deadlines and priorities.
Ability to communicate effectively and professionally, both verbally and in writing; able to interact with people of all levels in a helpful, confident, professional manner.
Strong problem solver with good judgment, able to work effectively with minimal oversight.
Ability to work some paid overtime or flexible hours as dictated by the needs of business projects and meetings.